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B12. Recording repayments

Task B12.1: Record a repayment received (maker)​

Who can do this: Finance Entry Officer or other maker role, with two-step verification.

Before you start

  • Confirm the credit on the bank statement. Have the bank reference.

Steps

  1. Open the financing case.
  2. Open the Repayment schedule.
  3. Select Record repayment received.
  4. Enter the amount received, the date, and the bank reference. For Hauwa's cooperative, the example is ₦20,000,000 from maize sales.
  5. Select Submit for approval.

What happens next

  • The payment appears in Transactions as pending approval.
  • The checker is notified.

Task B12.2: Approve the repayment (checker)​

  1. Open Transactions.
  2. Check the credit against the bank statement.
  3. Select Approve transaction and enter a decision reason of at least 5 characters.
  4. Confirm with your two-step verification code.

What happens next

  • The repayment is posted to the ledger.
  • The Repayments register and the case both show the payment.
  • The schedule shows how much of each instalment has been paid.
  • The applicant sees the payment in her account, and in her notifications.